The admissions CRM inside your WordPress.
Capture enquiries, run the admission pipeline, never miss a follow-up and see what works. One plugin, your own site, your own data.
New Enquiry 3
Contacted 2
Demo 2
Admitted 2
Assigned to Simran by rule
Fee pending: Neha Arora
Registration fee recorded
Sample data shown for illustration.
Everything an admissions desk does in a day
Enquiry to admission, without spreadsheets, sticky notes or a second subscription.
A pipeline your whole team can read at a glance
Move every lead from New Enquiry to Admitted or Lost. Rename the stages to match how your institute works.
Follow-ups that don't slip
Reminders for no-contact, demo and fee-pending leads.
- Call Rahul
- Send fee link overdue
- Demo reminder
Facebook and Instagram leads, on autopilot
New Lead Ads leads arrive by themselves. Rules pick the counsellor, stage and source.
Reports that answer real questions
Sources, course demand, funnel and counsellor performance.
Walk-in visitor log
Log every visitor, spot repeat visits by phone number, convert to a lead in one click.
Every counsellor sees their own leads
Admins see everything. Counsellors only see what is assigned to them.
- Rahul Sharma Simran
- Priya Singh Aman
- Isha Malik Simran
- Karan Yadav Aman
- Neha Arora Simran
Bridges with Course Manager Pro
Courses, batches and counsellors sync automatically. An admitted lead becomes a student with an enrolment and registration fee.
WhatsApp in one tap
Open a chat with a lead and a ready-made message straight from their profile.
Demo class tracking
Scheduled, attended, missed, and how many attendees got admitted.
Import and export
Bring old lists in from CSV with duplicate detection. Export any filtered list out.
From first enquiry to first day of class
The same four moves for every lead, whatever the source.
Capture
Enter it, import it, log a walk-in, or let an ad send it in.
Assign
Give it to a counsellor by hand, in bulk, or by rule.
Follow up
Call, message, book a demo. Every touch is noted, the next one scheduled.
Admit
Record the fee, mark admitted. Reports update on their own.
Your students' data stays yours
The CRM runs inside your WordPress site, not on someone else's server.
Stored on your site
Leads, notes and follow-ups live in your own WordPress database. Outside services are contacted only if you use Meta Lead Ads or tap a WhatsApp button.
Role-based access
Admins manage settings, imports and reports. Counsellors work only on the leads assigned to them.
Verified lead feeds
Lead notifications from Meta are checked with your app secret before anything is added, and Pabbly feeds need your private token.
Questions people ask first
Do I need Course Manager Pro?
No. Vidyarthi CRM works on its own with its own course list and stages. If Course Manager Pro is active, its courses, batches and counsellors are picked up automatically.
Who can see which leads?
Administrators see all leads and reports. Counsellors see only the leads assigned to them.
How do Facebook and Instagram leads arrive?
Connect your Facebook Page from the Meta Leads screen with your own Meta developer app, or forward leads through Pabbly Connect. Assignment rules choose the counsellor, stage and source per campaign.
Can I change the stages and lists?
Yes. Pipeline stages, lead sources, follow-up types, document lists and the admission checklist are editable in Settings.
Can I bring my existing enquiries?
Yes. Import a CSV; leads with a phone number already in the CRM are skipped. Any filtered lead list can be exported to CSV.
What does it need to run?
WordPress 5.8 or newer and PHP 7.4 or newer.
One place for every admission conversation
Vidyarthi CRM keeps your counsellors, your leads and your follow-ups in step, right inside WordPress.